Communicating With Employees About COVID-19 Vaccines

CMR Risk & Insurance Services Inc. > Blog > COVID-19 > Communicating With Employees About COVID-19 Vaccines
Posted by: CMR February 3, 2021 No Comments

Employee communications related to the pandemic have played a major role in keeping employees safe and healthy while navigating operational changes and challenges. Now, the long-awaited COVID-19 vaccines have become available after the Food and Drug Administration issued emergency use authorization for two vaccines. As initial supplies of COVID-19 vaccines are allocated for people in certain groups, employers can and should begin planning for when the general public has access.

More than 70% of Americans say they will get vaccinated against COVID-19, according to a Kaiser Family Foundation poll. Although the vaccines are exciting to most, the topic can also present challenges for employers as they decide whether vaccination will be encouraged or required—and ultimately how to get buy-in from hesitant employees.

As employers plan to navigate the legal risks and logistics of employee vaccinations, this article explores what, how and when to communicate about COVID-19 vaccines with employees.

What to Communicate

Employers play a critical role in helping promote and providing accurate information about COVID-19 vaccinations. Employees getting vaccinated against COVID-19 can be a driving force for a safe return to work. That’s the big picture that should be reinforced with employees.

Employee vaccination should be driven by transparent communication and facts. As employers develop their COVID-19 vaccination plans, employee communication will play a pivotal role in the plan coming to life in the workplace. Employers should consider sharing the following information with employees:

  • General COVID-19 vaccine information:
    • Overview of available vaccines and their differences
    • Facts and myths about the vaccine
    • How vaccines work
    • Benefits
    • Efficacy and safety
    • Possible side effects
  • Vaccination timelines from the Centers for Disease Control and Prevention (CDC), including distribution phases for targeted groups and the general public
  • Vaccination timelines for the organization
  • Organization vaccination policy
  • Vaccination sites (whether at authorized clinics and pharmacies, or on-site)
  • Vaccination costs (including potential paid time off for getting vaccinated or recovering from any side effects)
  • Workplace COVID-19 safety precautions or protocols, such as continuing to wear a mask and avoiding close contact in the workplace

Source – Zywave, Inc.

Author: CMR

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